30 - hour Intuit QuickBooks Desktop & Payroll training

A goal of the training is to learn how to manage Bookkeeping for a firm

When: 30 hours - every Saturnday and Sunday from 12 to 3 - 5 weekends

Cost: $330

Instructor: Maciej (Matthew) Wiater – Intuit QuickBooks Online and QuickBooks Desktop Certified ProAdvisor


Review of basic accounting terms:

  • Assets, Liabilities, Equity, Depreciation, Income, Expenses, Balance Sheet, Income Statement


Setting up new firms

  • Setting up both service and manufacturing firms

  • Creating Chart of Accounts; creating bank and credit card accounts, creating item list; setting up sales tax, setting up discounts

  • Students will set up many new firms



  • Creating new vendors (wx. FedEx, Con Edison); deleting, making them inactive or editing vendors

  • Merging vendors

  • Entering discounts or credits from vendors


  • Entering bills/invoices into the system; coding/allocating bills to appropriate expenses (for example, FedEx bill should be coded to Shipping Expense, a bill from restaurant should be coded to Meals Expense)

  • Students will receive sample bills during the class sessions that they will have to process; students will scan the bills and attach them into the QuickBooks so that the bills are easily accessible

  • Credit Cards

  • Entering credit card charges – students will receive sample credit card statement and will be asked to record the transactions; reconciling credit card charges



  • Processing bills and checks; voiding checks (in case some vendor lost it); reissuing new checks; students will process sample checks; students will keep a log of voided checks


Reclassification of accounts

  • Students will learn how to reclassify accounts - for example, a controller discovered phone bill was coded to Meals expense by mistake and you are asked to change it to Phone expense



  • Creating Customers; selling services or products to customers; creating invoices and estimates; giving discounts to customers



  • Accepting payments from customers who make payments by checks, credit cards or bank wires; making deposits; giving customers receipts for payments, providing customers with statements/payment history



  • Generating Reports such as Income Statement, Balance Sheet; exporting the reports to MS Excel, review of the reports and analyzing the reports


Bank Reconciliation – bank reconciliation is comparing the transactions we have in QuickBooks to transactions that are shown on a bank statement

  • Reconciling bank statements; printing reconciliation reports, analyzing the meaning of the reports; exporting reports to MS Excel


Permissions and Authorizations

  • Selecting different types of permission for users – for example, as a Controller, you do not want some QuickBooks users to have access to make some changes in the system


Backing up your Data (in case a computer crashes)  


Introduction to Payroll

  • Hiring both salary and hourly employees

  • Editing employee info

  • Generating tax forms such as W2 forms